Help

I have a question this guide doesn’t answer! Where do I go for help?

General

Writing content for your profile

Working with the Research Activity Database (RAD)

Formatting and appearance (Biography, Teaching, Experience)

Troubleshooting


I have a question this guide doesn’t answer! Where do I go for help?

For help with Staff Profiles

For help with the Research Achievement Database (RAD)

For help with your HR information


General

Where does the data for my profile come from?

The ‘business card’ data (name, position, phone numbers, email, qualifications) that appear on your Personal tab are drawn from authoritative QUT corporate sources like the HR System and QUT Virtual. You contribute the photograph and the text for Professional memberships and associations, Biography, Teaching and Experience. If you leave any tab blank, it will not appear in your profile, even as a heading. Discipline, Keywords, Publications, Awards, Research projects and Supervision come from the Research Activity Database (RAD). You must log in to RAD to select the data to display in your profile.

How do I enter my qualifications?

A Qualifications module has been created in StaffConnect where you can enter all your qualifications. Help and examples are available in StaffConnect by following the Quick Help Guide link, or you can download a copy of the Staff Qualifications Quick Reference Guide. The qualifications you enter should appear in your profile the following day.

How long does it take for changes in my QUT corporate data to appear in my profile?

Corporate data sources (including qualifications data) are generally updated overnight, so changes should normally appear within twenty–four hours.

How do I edit my profile?

  1. Navigate to – http://staff.qut.edu.au/ – and log in with your QUT username and password.
  1. Click on the appropriate tab to edit. See below for Formatting tips.
  2. Be sure to click on the Update [name of tab] information button to save your changes before continuing.

Writing content for your profile

What sort of information should I include in my Biography?

NOTE: If you leave this section blank, nothing – not even the heading – will appear in your Staff Profile. Look upon the Biography as a summary of your whole Staff Profile, similar to a biography for a book, conference or speaking engagement. It is likely to be the first tab clicked by anyone viewing your Profile. Remember that your Staff Profile includes other text areas – Teaching and Real World Experience. You can expand upon the information you have summarised in your Biography there. However, note that the Biography remains the best place for you to give an overview of your research interests. Your Biography will be searchable by the public. It’s a good idea to keep your language as straightforward and accurate as possible, and to incorporate key words and phrases, because this will increase the ranking of your Profile in search engines like Google. You can make links to external websites connected with your academic work to enrich your Biography.Please refer to yourself in the third person. For example, Professor Jane Doe has a research interest in the development and use of staff profiles on university websites. In 2008, she was appointed Chair of… A checklist of possible content –

  • Career highlights, any important achievement or experience;
  • Awards for research, teaching or community work;
  • Professional or industry background;
  • Statement of your research interests and/or current projects;
  • Brief statement of your research methodology;
  • Research areas (and funds if possible) you can make available for HDR student supervision;
  • Some indication of your research income;
  • Brief statement of your experience as a supervisor. This could include Honours and Masters by Coursework supervision;
  • Brief statement of your teaching interests. (You can expand on this in the Teaching tab.);
  • Editorships;
  • Offices held in significant associations;
  • Honours conferred by the Crown or national honours;
  • Key words and phrases incorporated into the text;
  • Links to relevant articles about your work in QUT News;
  • Links to websites connected with your academic work – for example, journals, professional bodies, research institutes and so on.

What sort of information should I include under Professional memberships and associations?

NOTE: If you leave this section blank, nothing – not even the heading – will appear in your Staff Profile. This information appears on your Personal tab, directly under your Qualifications. Format each membership or association with a bullet point. If an abbreviation is commonly used, please expand upon it. Like this – FRCNA (Fellow, Royal College of Nursing Australia). Don’t forget you can make links to the websites of learned bodies and associations.A checklist of possible content –

  • Fellowships of learned bodies of high standing
  • Professional memberships and associations relevant to your academic work, including any significant office held. Include the dates where relevant.

What sort of information should I include in my Teaching tab?

NOTE: If you leave this section blank, nothing – not even the heading – will appear in your Staff Profile. Your Teaching tab will be searchable by the public. It’s a good idea to keep your language as straightforward and accurate as possible, and to incorporate key words and phrases, because this will increase the ranking of your Profile in search engines like Google. A checklist of possible content –

  • Awards and recognition for teaching. This is especially important as teaching awards are not included in the Research Activity Database.
  • Subject areas/content
  • Course Coordination
  • Significant curriculum design or redesign.
  • Pedagogical philosophy/approaches/innovations
  • Personal interests and passions
  • Special projects
  • Links to relevant articles about your work in QUT News;
  • Links to websites connected with your academic work – for example, journals, professional bodies, research institutes and so on.

What sort of information should I include in my Experience tab?

NOTE: If you leave this section blank, nothing – not even the heading – will appear in your Staff Profile. Consider your community, industry and government involvement – national and international. How has your academic work impacted on others or made a difference? Don’t forget you can make links to the websites of organisations.Your Real World Experience tab will be searchable by the public. It’s a good idea to keep your language as straightforward and accurate as possible, and to incorporate key words and phrases, because this will increase the ranking of your Profile in search engines like Google. A checklist of possible content –

  • Work for government bodies and departments – national and international.
  • Collaboration with industry.
  • Work with philanthropic, Not For Profit or community organisations.
  • Involvement in professional practice.
  • Links to relevant articles about your work in QUT News;
  • Links to websites connected with your academic work – for example, journals, professional bodies, research institutes and so on.

Working with the Research Achievement Database (RAD)

An underlying design principle for the Staff Profiles system is the use of authoritative, validated corporate data – hence the connection to the Research Achievement Database (RAD).

How do I select items to display under Publications, Awards, Research projects and Supervision?

    1. Log in to RAD to access your research outputs.
    2. These items are listed under the Staff Profiles heading in the left-hand side menu. For this example, we will select the Publications item. Externally Funded Projects, Supervisions, and Awards & Recognition work the same way.

  • Check the box next to each of your publications that you want to be displayed on your profile. You may select a maximum of ten items to display.
  • Ensure you have checked the box above the Continue button to confirm your selections. Select Continue. Your selections will appear in your profile after the next system update, which is generally overnight.

How do I enter my research outputs in RAD?

Publicationsdata in RAD is drawn from Research Master. The workflow for publications appearing on your RAD is as follows –

  1. You deposit the publication in QUT ePrints the University’s research repository.
  2. The QUT ePrints team will validate the entry and move it to the live QUT ePrints site
  3. The data will also go to Office of Research for further validation and they will push it to ResearchMaster
  4. The Office of Research will contact your Faculty Research Administrator if they require further details (who then may in turn need to contact you)
  5. The next day, the new publication should show up in your RAD profile.
  6. NOTE: If the item was published while you were not employed at QUT, it should still be included.

Please note that it may take up to ten days for a paper to appear in your RAD after you have entered it on QUT ePrints. Awardsdata in RAD is entered by each individual.

  1. Under the Researcher Profile heading in the menu, click Esteem Measures.
  2. Click Add Esteem Measures.

Research Projects (Grants) are entered automatically by the QUT Office of Research. Supervisionsare entered automatically by the Research Students Centre.

How do I enter my Disciplines and Keywords in RAD?

  1. Under the Researcher Profile heading in the menu, click Researcher Details.
  2. Whatever is entered under Research FOR-8 Codes will show on your Personal tab under the subheading of Discipline. Under Research Keywords, enter up to ten keywords or phrases to describe your research. These will be listed on your Personal tab as Keywords.

My RAD data is incomplete and/or inaccurate. How do I correct this?

For Publications

  • Email RAD support rad@qut.edu.au
  • NOTE: Highlight any missing publications in your CV and email the document to rad@qut.edu.au The missing items will be entered for you.

For Awards – Log in to RAD yourself and make the changes (instructions above). For other matters


Formatting and appearance (Biography, Teaching, Experience)

Formatting tips

Basic formatting (bold, italic, bulleted list, numbered list) is available with this toolbar: Do NOT copy information directly from a Word document!It will transfer the underlying code and render the material virtually unreadable. Copy from Word into a text editor like Notepad and from there into your Profile. If you experience difficulties with formatting paragraphs, use a text editor and make the paragraphs double spaced before copying into the free text fields.

How do I make links to other websites?

Highlight the text to be linked anchor for the link and click the link button: You can choose whether to have the link open in the same window or a new one. You can also unlink text by selecting it and the clicking the unlink button:

Why does strange code show up in my free text tabs?

You have probably copied text straight from a Word document. Copy from Word into a text editor like Notepad and from there into your Profile.

How do I upload or change my photograph?

  1. Click the Change profile image link
  2. Click Browse to locate a suitable image on your computer. Note that the image must be a jpg, gif or png file
  3. Click Upload image and then crop the image by dragging the corners of the box.

Troubleshooting

I don’t have a profile!

If you feel you should have a profile, approach your supervisor and ask them to email staffprofiles@qut.edu.au with the request for consideration. If approved, your profile will be created for you.